How can I manage users in a site license?

You don't have to! Once the maximum number of licensed users is reached, a new user will automatically take the license of the oldest inactive account. This frees administrators from managing the Add-on users. Here is an example of a 10 user site license:


  1. joe@quicklution.com. Last login May 12, 2021 (most recent active account)

  2. mary@quicklution.com. Last login May 10, 2021

  3. rachel@quicklution.com. Last login May 5, 2021

  4. dawson@quicklution.com. Last login May 1, 2021

  5. jimmy@quicklution.com. Last login April 30, 2021

  6. alex@quicklution.com. Last login April 30, 2021

  7. tim@quicklution.com. Last login Jan 6, 2021

  8. cloe@quicklution.com. Last login Dec 12, 2020

  9. vivi@quicklution.com. Last login Nov 3, 2020

  10. leo@quicklution.com. Last login Oct 29, 2020 (oldest inactive account) User left company.


When a new user logs in, user number 10 leo@quicklution.com will be disabled from the site license and the new user account (say andrew@quicklution.com) will automatically be assigned a license.


IMPORTANT NOTICE: If you want to re-activate disabled inactive accounts you need to pay $30 administration fee to reset your site license.

How to automatically install the add-on to specific users.

Your Google Workspace Admin needs to follow these steps:

  1. Create an organizational unit. For example you can call it MMS Users.

  2. Add app/add-on to whitelist.

  3. Add app/add-on to domain install list and assign to the organizational unit(s) you wish. Users within the Organization Unit(s) will have the add-on automatically installed for them. ( Picture below)

NOTE: If your administrator is not in a position to do this, do not buy a site license. Instead you have to buy individual licenses. Otherwise other users in your domain can take your license.

How can my users install the add-on?

If you domain install the add-on this will automatically be installed for the selected users and it will appear under the Add-ons menu. Alternatively you can give them this link to install it from the Google Workspace Marketplace.

https://workspace.google.com/marketplace/app/mail_merge/218858140171