How can I manage users in a site license?

You don't have to! Once the maximum number of licensed users is reached, a new user will automatically take the license of the oldest inactive account. This frees administrators from managing the Add-on users. Here is an example of a 10 user site license:

  1. Last login May 12, 2021 (most recent active account)

  2. Last login May 10, 2021

  3. Last login May 5, 2021

  4. Last login May 1, 2021

  5. Last login April 30, 2021

  6. Last login April 30, 2021

  7. Last login Jan 6, 2021

  8. Last login Dec 12, 2020

  9. Last login Nov 3, 2020

  10. Last login Oct 29, 2020 (oldest inactive account) User left company.

When a new user logs in, user number 10 will be disabled from the site license and the new user account (say will automatically be assigned a license.

IMPORTANT NOTICE: If you want to re-activate disabled inactive accounts you need to pay $30 administration fee to reset your site license.

How to automatically install the add-on to specific users.

Your Google Workspace Admin needs to follow these steps:

  1. Create an organizational unit. For example you can call it MMS Users.

  2. Add app/add-on to whitelist.

  3. Add app/add-on to domain install list and assign to the organizational unit(s) you wish. Users within the Organization Unit(s) will have the add-on automatically installed for them. ( Picture below)

NOTE: If your administrator is not in a position to do this, do not buy a site license. Instead you have to buy individual licenses. Otherwise other users in your domain can take your license.

How can my users install the add-on?

If you domain install the add-on this will automatically be installed for the selected users and it will appear under the Add-ons menu. Alternatively you can give them this link to install it from the Google Workspace Marketplace.