How can I manage users in a site license?
You don't have to! Once the maximum number of licensed users is reached, a new user will automatically take the license of the oldest inactive account. This frees administrators from managing the Add-on users. Here is an example of a 10 user site license:
email@example.com. Last login May 12, 2021 (most recent active account)
firstname.lastname@example.org. Last login May 10, 2021
email@example.com. Last login May 5, 2021
firstname.lastname@example.org. Last login May 1, 2021
email@example.com. Last login April 30, 2021
firstname.lastname@example.org. Last login April 30, 2021
email@example.com. Last login Jan 6, 2021
firstname.lastname@example.org. Last login Dec 12, 2020
email@example.com. Last login Nov 3, 2020
firstname.lastname@example.org. Last login Oct 29, 2020 (oldest inactive account) User left company.
IMPORTANT NOTICE: If you want to re-activate disabled inactive accounts you need to pay $30 administration fee to reset your site license.
How to automatically install the add-on to specific users.
Your Google Workspace Admin needs to follow these steps:
Create an organizational unit. For example you can call it MMS Users.
You don't need to do this step if you already have an existing organization unit (such as 'Sales Department') which serves the purpose.
NOTE: If your administrator is not in a position to do this, do not buy a site license. Instead you have to buy individual licenses. Otherwise other users in your domain can take your license.
How can my users install the add-on?
If you domain install the add-on this will automatically be installed for the selected users and it will appear under the Add-ons menu. Alternatively you can give them this link to install it from the Google Workspace Marketplace.